Privacy Policy

Definition of Personal Information

“Personal information” means information which our organization obtains through its activity and relates to a living individual which falls under any of each following item:

Collection of Personal Information

Our organization collects Personal Information in a proper and fair manner, not in a fraudulent one. Our organization discloses its purposes of use upon collecting Personal Information.

Our organization does not collect Sensitive Information (which means personal information comprising a your race, creed, social status, medical history, criminal record, fact of having suffered damage by a crime, or other descriptions etc. prescribed by laws as handling of those requires special care so as not to cause unfair discrimination, prejudice or other disadvantages to you) without obtaining a prior consent from you, except when required by laws.

Purpose of Use

Our organization uses Personal Information for following purposes:

• Register and manage advisors and observers;
• Communication relating to your application to participating in a meeting or other activities;
• Announcement for introducing various events such as a seminar to raise awareness of refugee assistance and to promote our activity;
• Communication relating to donation or registration as a donating member;
• Sending an activity report through email or other tools or our gratitude;
• Provision of information which our organization recognizes useful;
• Preparation or Issuance of accounting documents (receipts and invoice etc.);
• Response to various inquiries;
• Announcement or request to cooperation etc. relating to projects our organization implements (including those to be launched in the future); and
• Other services ancillary to activities above.

Provision of Personal Information to third parties

Our organization does not provide your Personal Information for third parties without obtaining your consent, except when:

• required by laws.
• necessary to protect human life, body, or property and it is difficult to obtain your consent.
• our organization receives a referral about information from court, prosecutor, police or any competent agency through an appropriate procedure.
• our organization outsources handling of Personal Information as part of our work under supervision by our organization to a business which our organization recognizes as reliable and concludes confidentiality agreement based on necessary investigation.

Use of statistically processed data

Based on Personal Information, our organization sometimes produces statistical data processed so as not to identify a specific individual. Our organization may use such statistical data which does not identify a specific person without any restriction.

Appropriate Administration of information

Our organization endeavors to establish an appropriate administration system, to introduce a security measure for loss or leakage etc., and to raise awareness of this Privacy Policy among Active Members.

Procedure for Correction and Deletion etc. of Personal Information

Our organization takes appropriate measures to keep Personal Information accurate and up-to-date. In case you make a request to correct or delete etc. your Personal Information, our organization takes measures for your request as prompt as practically possible after verification of your identity.

Liability

Please note that your registered Personal Information can be subject to third parties’ access, if any third parties obtain your ID or password due to your lack of care. Our organization is not liable for any damages arising from use by third parties due to your inappropriate administration and misuse etc.

Miscellaneous

Our organization will amend this Privacy Policy to necessary extent to realize full protection of Personal Information in the future.